Tired of expense management headaches? You're not alone. While Expensify has been a popular choice, it's not always the perfect fit. From limited credit card options and sluggish receipt processing to rigid workflows and unresponsive customer support, businesses are searching for more flexible and efficient solutions.
Good news! The world of expense management software has evolved, and 2025 brings a wave of powerful Expensify alternatives ready to streamline your financial processes and give you greater control over company spending.
In this guide, we'll break down the top contenders, highlighting their strengths and why they might be a better choice for your business.
Why Businesses Look for Expensify Alternatives?
While Expensify offers handy features like receipt scanning and corporate card management, several drawbacks are pushing businesses to explore alternatives. Here's what users are struggling with:
1. The Expensify Card Push
Expensify heavily promotes its own corporate card, and businesses opting to stick with their existing cards face higher subscription fees. This can disrupt existing card programs and limit flexibility.
2. SmartScan Not-So-Smart?
Expensify's SmartScan feature can be slow, taking up to an hour to process receipts. This creates delays in expense reporting and reconciliation, frustrating employees and finance teams.
3. Customization Constraints
Many businesses find Expensify's workflows too rigid. Customizing approval policies, creating tailored integrations, or setting up multi-level approvals can be challenging.
4. Accounting Integration Hiccups
While Expensify claims to integrate with major accounting software, users report syncing problems and the need for manual workarounds to ensure accuracy.
5. Customer Support Concerns
Slow or unhelpful customer service is a common complaint, especially when dealing with critical issues like accounting integrations and reimbursements.
Sound familiar? If you're nodding along, it's time to explore the best Expensify alternatives of 2025.
We've ranked them based on flexibility, integrations, automation, and user experience to help you find the perfect solution for your business.
The Best Expensify Alternatives and Competitors
1. Fyle – The Best Expensify Alternative
Fyle is an AI-powered expense management platform that works with your existing credit cards. It seamlessly integrates with all major accounting software, including QuickBooks, Xero, NetSuite, and Sage Intacct.
Unlike Expensify, Fyle prioritizes real-time visibility, rapid receipt capture, and fully customizable workflows, empowering finance teams to take control.
Features
Seamless Card Integrations
Fyle integrates with any business credit card, allowing businesses to maintain their existing setup without needing to switch card providers.
Real-Time Receipt Capture
Employees can submit receipts instantly via SMS, email, Slack, and the mobile app, ensuring transactions are captured without delays.
The mobile app of Fyle seems to work surprisingly well at text recognition when it comes to receipt and invoice scanning. Even in cases where the receipt had been faded or crumpled up, on scanning Fyle was able to parse the correct expense amount, date, vendor, etc.
- Verified User on G2
Automated Reconciliation
Fyle automatically matches receipts with transactions, reducing manual effort and ensuring data accuracy.
Custom Approval Workflows
Finance teams can configure multi-level approval processes based on company policies, ensuring compliance and control over spending.
24/7 Customer Support
Fyle offers industry-leading customer support with a first response time under 30 minutes, ensuring users receive prompt assistance.
Transparent Pricing
Fyle offers straightforward pricing with no hidden fees or mandatory card requirements, making cost management predictable.
Pricing
Starts at $11.99 per active user/month, billed annually. No hidden fees or forced card requirements.
Why Fyle is the Best Expensify Alternative
- No need to switch credit cards – Keep using your existing setup.
- Faster receipt processing – Expensify takes up to an hour; Fyle does it in seconds.
- Superior customer support – 24/7 availability, first response time under 30 minutes.
- Ease of submitting receipts via your daily tools like SMS, Gmail, Outlook, and Slack.
2. SAP Concur
SAP Concur is an enterprise-level expense, travel, and invoice management solution designed for large organizations that require strict compliance and integrations with ERP systems.
Features
- Automated travel and expense reporting to streamline submissions.
- Multi-level approval workflows for policy enforcement.
- AI-powered compliance checks to ensure adherence to expense policies.
- Deep ERP and accounting integrations with SAP, NetSuite, and more.
Pricing
Custom pricing based on company size and feature requirements.
Why People Prefer Concur vs Expensify
- All-in-one solution: Concur combines expense management, travel booking, and invoice processing into a single platform.
- Enterprise-grade features: Robust compliance, deep ERP integrations, and advanced automation cater to large businesses.
3. Ramp
Ramp is a corporate spend management platform that offers businesses a mix of corporate credit cards, automated expense tracking, and real-time financial insights.
Features
- Unlimited virtual and physical corporate cards with custom spending limits.
- Automated receipt capture and real-time tracking for every transaction.
- AI-powered insights to identify cost-saving opportunities.
- Direct integrations with accounting platforms like QuickBooks and NetSuite.
Pricing
No upfront cost; Ramp charges interchange fees on transactions made with its corporate cards.
Why People Prefer Ramp vs Expensify
- Cost-saving insights: Ramp uses AI to identify opportunities to reduce expenses.
- Instant spend visibility: Track and manage expenses in real-time.
- Corporate card control: Issue and manage corporate cards with custom spending limits.
4. Zoho Expense
Zoho Expense is a cloud-based expense management tool that integrates seamlessly with the Zoho ecosystem, making it an ideal choice for businesses already using Zoho products.
Features
- Multi-level approval workflows to control expense approvals efficiently.
- Automatic expense categorization for simplified tracking and reporting.
- OCR-powered receipt scanning to eliminate manual data entry.
- Seamless integration with QuickBooks, Xero, and other accounting software.
Pricing
Zoho Expense offers a tiered pricing structure with four plans: Standard, Professional, Premium, and Custom.
Why People Prefer Zoho Expense vs Expensify
- Cost-effective: Zoho Expense offers affordable plans for businesses of all sizes.
- User-friendly: The intuitive interface makes it easy to navigate and use.
- Strong automation: Automate tasks like expense categorization and reporting.
5. Brex
Brex provides corporate credit cards with built-in expense management tools, making it a great option for startups and tech companies.
Features
- Corporate cards with high limits and cashback rewards.
- Automated receipt matching and real-time spend tracking.
- Expense categorization and custom approval workflows.
- Integration with QuickBooks, NetSuite, and Xero.
Pricing
No upfront cost; Brex earns revenue through interchange fees.
Why People Prefer Brex Over Expensify
- High credit limits: Ideal for businesses with significant spending needs.
- Rewards program: Earn cashback rewards on your company spending.
- Automated reconciliation: Save time and reduce errors.
6. Airbase
Airbase is a spend management platform combining bill payments, corporate cards, and expense tracking into one system. Additional fees may apply for certain features and services.
Features
- Automated approval workflows for better compliance.
- Real-time spend analytics and budget tracking.
- Comprehensive integration with major accounting platforms.
- Centralized control over all business expenses.
Pricing
- Custom pricing based on company needs.
Why People Prefer Airbase vs Expensify
- Comprehensive solution: Manage all your business expenses in one place.
- Enhanced control: Gain greater visibility and control over spending.
- Streamlined processes: Automate tasks and reduce manual effort.
7. Spendesk
Spendesk is a spend management platform designed to help businesses control expenses, streamline payments, and manage approvals efficiently.
Features
- Virtual and physical corporate cards for seamless spending control.
- Automated invoice processing to reduce manual entry and errors.
- Customizable approval workflows to align with company policies.
- Direct integrations with accounting software like Xero and QuickBooks.
Pricing
- Custom pricing based on company needs.
Why People Prefer Spendesk vs Expensify
- Flexible spending controls: Empower employees while maintaining oversight.
- Enhanced automation: Streamline expense management tasks.
- Improved collaboration: Facilitate seamless teamwork.
8. Navan
Navan (formerly TripActions) is a travel and expense management platform that integrates corporate travel booking with spend tracking.
Features
- Automated expense reconciliation for hassle-free reporting.
- Integrated travel booking system with expense tracking.
- AI-driven policy enforcement to maintain compliance.
- Centralized control for managing travel and expenses together.
Pricing
- Custom pricing based on company size and travel needs.
Why People Prefer Navan vs Expensify
- Unified platform: Manage travel and expenses together.
- Advanced automation: Streamline processes and reduce manual work.
- AI-powered compliance: Ensure adherence to travel and expense policies.
So, What is the Best Expensify Alternative?
Choosing the right expense management software can transform your financial operations. While the market offers several strong contenders, Fyle's simplicity, user-friendliness, and focus on real-time visibility make it a true standout.
Fyle addresses Expensify's limitations by offering:
- Real-time transaction visibility
- Flexibility to use your existing cards
- Seamless accounting software integrations
- Policy checks for every receipt
- Automated approvals
Ready to experience an easier way to manage expenses? Schedule a demo today and see how Fyle can simplify your expense tracking.
