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About Us
Expense Management, Simplified.
Streamline receipt tracking, reporting, reconciliations, approvals, and reimbursements—all in one powerful expense management system.
Get a demo
Trusted by top teams to simplify expense management
1525+ reviews
Tired of chasing receipts and tracking expenses manually?
Collect receipts via SMS
No more chasing receipts or dealing with cumbersome expense management apps. With Fyle, employees can text their receipts, and the system will automatically create an expense—saving you time and reducing errors.
Or from everyday apps
Streamline your expense management—no new apps to learn. With Fyle, you can easily track e-receipts from your Gmail & Outlook inbox or drag and drop them into Slack, all within the tools you already use.
Struggling to reconcile credit card transactions?
Instant spend visibility
Link any business credit card directly to Fyle for near-instant visibility into employee spending. You don't have to wait for end-of-month bank statements or unreliable bank feeds.
AI powered coding and reconciliation
Fyle’s AI instantly extracts receipt data, codes it to your GL, and matches it with the right transactions. Save hours on manual reconciliation and close your books on time, every time.
85% of Fyle users submit receipts as soon as they make a purchase.
Stop chasing receipts and simplify expense management with Fyle.
Still using disconnected accounting tools?
Fyle integrates with QuickBooks, NetSuite, Sage, Xero, and more in real-time to sync expense data automatically—
receipts, transactions, GL codes, projects, taxes, and custom fields. Save time, reduce errors, and close books faster.
Need better controls over employee expenses?
Detect out-of-policy expenses
Fyle’s expense management system automatically flags duplicate and suspicious expenses before submission, saving you time on manual reviews.
On-the-go approvals
Approvers can view, edit, approve, or send back employee expense reports directly from their inbox or the Fyle app while on the go. Additionally, you can delegate approval access to ensure that expense reports are approved promptly.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
50-200 Employees
Fyle transformed our employee expense reimbursement process. We've reduced turnaround time and errors caused by paper-based expense processes. Expense fraud is unheard of since all expenses are automatically compliant with our corporate expense policies.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle’s ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
Fyle’s expense management does so much more
Best customer success experience
Best customer success experience
Fyle's support team is available on chat and call 24x7*, with a first response time of under 30 minutes.
*For business plan users
Explore customer supportReal-time analytics
Real-time analytics
Track spending by category, project, department, and more to optimize cash flow and make informed decisions.
Explore real-time analyticsAccurate mileage tracking
Accurate mileage tracking
Simplify mileage tracking with Fyle. Enter the starting point, stops, and destination to precisely calculate the distance and mileage.
Explore mileage trackingFAQs about expense management
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What is meant by expense management?
Expense management is the process of tracking, reporting, and monitoring business expenses to ensure they are within budget and spend is optimized. Companies can streamline their financial processes, improve visibility into spending, reduce unnecessary costs, and ensure compliance with policies and regulations. Expense management software like Fyle helps automate and simplify these tasks, making it easier to stay on top of their finances and close books on time.
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How do you manage business expenses?
- Track spending: Record all expenses, including receipts.
- Categorize expenses: Code costs into categories like travel and supplies.
- Set policies: Define clear expense guidelines to ensure compliance.
- Approve expenses: Have an approval process to review and validate spending.
- Monitor & review: Regularly analyze expenses to spot suspicious spend.
- Use technology: Leverage expense management tools like Fyle for streamlined tracking and reconciliations.
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What is the difference between spend management and expense management?
Spend management is a broader approach focused on controlling and optimizing company spending, including procurement, vendors, and supplier relationships. It’s about zooming out and making strategic decisions to reduce overall costs.
On the other hand, expense management is about managing everyday business expenses like employee expenses, travel, and office supplies. It’s focused on tracking and controlling the smaller, day-to-day costs that add up over time.
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What are the best practices for implementing effective expense tracking?
Here are some key best practices for efficient expense management:
- Set guidelines: Ensure employees know what expenses are acceptable to avoid confusion and ensure compliance.
- Train employees: Educate them on your expense policies and encourage timely submission of reports.
- Approve expenses timely: Set up an efficient approval process to ensure expenses are valid before reimbursement.
- Review regularly: Check expense reports frequently to spot patterns and identify areas to save.
- Automate expense reporting: Using software to capture receipts and categorize expenses automatically reduces errors and saves time.
- Integrate with accounting systems: Use an expense management platform that syncs with your accounting tools to streamline the process.
These steps will help keep spending under control and streamline your expense management process.
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How much does Fyle cost?
Fyle starts at $11.99 per active user per month, billed annually. Explore pricing details here. (An active user is a user who creates at least one expense or has a credit card connected to Fyle with active transactions.)
Choose Fyle, the best expense management software
for your business.
