Sorry, something went wrong. Can you please try again? Or please send us a note at sales@fylehq.com, and we’ll get you started.
Automated Expense Reporting Powered by Fyle
Streamline expense management with Fyle's automated expense reporting software. From receipt tracking to credit card reconciliation, automate expense reports and save time—without the hassle.
Fyle directly integrates with Visa and Mastercard credit cards.
1670+ reviewsTrusted by 2000+ Customers
What is automated expense reporting?
Automated expense reporting is the process of using software to streamline tasks like capturing receipts, categorizing expenses, and getting approvals. It saves time, reduces errors, and improves efficiency for both employees and finance teams.
Why should you automate expense reports?
- Better receipt management for both employees and finance teams.
- Enhanced visibility into spending habits for better budgeting.
- Reduced errors with automatic data entry and receipt capture.
- Improved compliance with built-in policy checks.
- Quicker timely reimbursements for happier employees.
- Close books faster with more productive finance teams.
What are the benefits of expense report automation?
- Time-saving efficiency: Reduces the time spent on manual entry and administrative tasks.
- Error reduction: Minimizes mistakes and ensures accurate financial records.
- Faster reimbursement: Speeds up the approval and reimbursement process for employees.
- Real-time tracking: Provides instant visibility into expenses, resulting in better decision-making.
- Policy compliance: Automatically enforces company policies, reducing the risk of non-compliant expenses.
How Fyle delivers seamless automated expense reporting
Expense reports are crucial for tracking business spending. With Fyle, employees can track receipts via text, create and submit expenses on the go, while admins can approve with a single click..
Automated receipt capture & data entry
Users can submit receipts via Text, Gmail, Outlook, Slack and, email forwarding, or via Fyle's mobile and web app. Expense data is extracted, coded and tracked automatically.
Explore receipt tracking features
Real-time policy & compliance checks
Fyle's powerful policy engine ensures employee expenses are verified against company policies automatically, even before they are submitted for approval. Reduce fraud, identify duplicates, and ensure every expense is compliant.
Learn how to stay compliantThe only automated expense reporting system you need.
Choose Fyle to automate expense reporting for your employees and save on hours of time and manual effort.
Streamlined corporate card reconciliation
Instant text alerts keep you informed each time your business card is swiped. Take a picture of the receipt and reply for instant reconciliation. Or, simply text the receipt, and Fyle will automatically reconcile when the card data flows in.
Learn more about reconciliations
Automatic expense report submission
Schedule automatic expense report creation and submission for approval based on a frequency you set. No more followups or reminders.
On-the-go approval workflows
Managers can view, edit, approve, or send back expense reports directly from Gmail, Slack, or the mobile app, ensuring that reimbursements are never held up - even when they are on the move.
Explore approval workflows
Seamless accounting integration & sync
Your expenses are automatically coded and categorized with Fyle. The two-way sync with accounting and ERP softwares ensure all manual work for accounting is eliminated.
Learn more about Fyle's integrations
Your expenses are automatically coded and categorized with Fyle. The two-way sync with accounting and ERP softwares ensure all manual work for accounting is eliminated.
Learn more about Fyle's integrations 
On time reimbursement via ACH (US only)
Manage mileage and out-of-pocket expense reimbursements with Fyle using ACH payments (US only.) Fyle also syncs the payment data with your accounting software automatically.
Explore how Fyle reimburses employees
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
11-50 Employees
Fyle has provided us with a system that not only captures and organizes all necessary data but also seamlessly integrates receipts and flows effortlessly into our ERP. What I appreciate most about the platform is its organization and efficiency.
101-500 Employees
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
51-100 Employees
Fyle has made it easy to have expense reports submitted every week, in a neat format, with receipts. Fyle integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
11-50 Employees
Fyle has been instrumental in automating our employee expense processing. Our employees love the receipt text feature and I love the integration with Netsuite.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
101-500 Employees
Fyle is an exceptional expense management solution that has consistently proven its value. It stands out as a robust and user-friendly platform, meticulously designed to cater to the needs of both employees and finance/accounting professionals alike.
11-50 Employees
Switching to Fyle has truly improved the way we manage our expenses, by saving us a tremendous amount of time that used to be spent manually inputting receipts and reconciling expenses.
Fyle has been a game-changer for our team! Before Fyle, our team was inconsistent in their expense reporting, and it took hours and days of work for our accountant to manually enter everything in QuickBooks. With Fyle, our team has had consistency and accountability, our accountant spends far less time entering expenses since QuickBooks links with Fyle!
101-500 Employees
Before Fyle, we were trying to track thousands of dollars in credit card expenses and reimbursements across many employees each month with an Excel spreadsheet. It was a nightmare! With the help of the wonderful team at Fyle, we now have a system that has streamlined the process and made it much more professional for all of us at Bright Futures for Youth.
101-500 Employees
Fyle was the best expense software we found that connected with NetSuite seamlessly and efficiently, allowed control of our expenses within NetSuite, and had an easy-to-use end user interface.
50-100 Employees
Fyle has tremendously cut the preparation and processing time for our 85 cardholders and admins. Finalizing one reporting period for all cards now takes less than a month, compared to over 2 months before Fyle. The availability of reports on demand is precious. The simple process and unsurpassed support has led to significant time and cost savings.
101-500 Employees
The main challenge we face with expense reporting is that we currently have a completely manual process, so our goal was to automate expense gathering, tracking, and reporting to make it easier on our team. Fyle's ability to capture receipts via email or app, automatically categorize and allocate to various credit card utilizations, & affordability made it a great choice for us.
11-50 Employees
The ability to effortlessly capture receipts on-the-go, coupled with its intelligent auto-categorization feature, has saved us countless hours previously spent on manual data entry.
11-50 Employees
We love using Fyle because it makes life easier for everyone - our field reps, sales people and back office accounting staff. By allowing our folks in the field to snap a photo of their receipt, and have Fyle take care of the rest, Fyle not only improves efficiency, saving time and money, but actually improves our record keeping. Here at 1andFund, we love using it!
11-50 Employees
Fyle works so well for us, it saves us time to reconcile dozens of charges throughout the month and organizes the individual reports coming from each cardholder. It typically takes each cardholder less than an hour each month to complete all necessary transactions to accurately and completely file their expense reports.
11-50 Employees
Fyle has provided us with a system that not only captures and organizes all necessary data but also seamlessly integrates receipts and flows effortlessly into our ERP. What I appreciate most about the platform is its organization and efficiency.
101-500 Employees
My main focus was to make the end-user experience easy without compromising finance efficacy. That was made possible with Fyle's expense management software.
51-100 Employees
Fyle has made it easy to have expense reports submitted every week, in a neat format, with receipts. Fyle integrates with our new ERP platform so once the expense report is approved it is automatically loaded into the ERP.
11-50 Employees
Fyle has been instrumental in automating our employee expense processing. Our employees love the receipt text feature and I love the integration with Netsuite.
Fyle's automated expense reporting features doesn't end here
Real-time expense Insights
Real-time expense Insights
Ask Fyle's AI powered Copilot for spend insights to track budgets and uncover trends to improve cash flow management.
Learn more about CopilotEasy budget tracking
Easy budget tracking
Set limits by category, department, project, or cost center (weekly to annual). Get real-time email alerts when thresholds are near or exceeded.
Explore budgeting featuresBest in class customer support
Best in class customer support
Get 24/7 support* over live chat and email with an industry best first response time of under 30 minutes.
*For business plan users.
Learn more about supportFAQs about automated expense reporting
What is an automated expense reporting system?
An automated expense reporting system simplifies the entire process, from purchase to reimbursement. It automates receipt collection, credit card reconciliation, approvals, and also integrates with your accounting software to enable faster reimbursements and closing of books.
How does automated expense reporting work?
Automated expense reporting works through several key steps:
- Expense submission: Employees capture receipts and submit expenses through an automated platform via mobile or desktop.
- Data extraction: The system automatically extracts key information (like amount, date, and category) from receipts, reducing manual entry.
- Expense categorization: Expenses are categorized automatically according to company policies, ensuring accuracy and compliance.
- Approval workflow: Submitted expenses go through an automated approval process based on predefined rules, speeding up the review cycle.
- Integration with accounting: Approved expenses are seamlessly synced with accounting software, streamlining financial reporting and reconciliation.
What is the best expense reporting software?
For efficient expense reporting, your software should simplify every step — whether it's tracking receipts or automating credit card reconciliations — and integrate effortlessly with your accounting system. Fyle does just that, automating your expense reporting process so you can concentrate on what really matters.
Who benefits from automated expense management?
Everyone in a business benefits from automating expense management, here's a breakdown of how:
- Finance teams: Benefit from simplified processes, cost savings, and better visibility into spending.
- IT managers: Benefit from reduced burden on IT support teams and improved employee satisfaction and compliance.
- Employees on all teams: Benefit from user-friendly tools, less time wasted on expense reports, and more time to focus on their jobs.
- CEOs and business leaders: They benefit from having a well-run business with lower costs, higher profits, and happier employees.
What are key features in an automated expense reporting system?
Key features that make an automated expense reporting system effective include:
- Smart receipt capture: Snap receipts, text them in, or email them — your system should automatically extract data and categorize expenses.
- Seamless integrations: Connect with credit cards for automatic reconciliation, and sync with your accounting software for effortless expense flow.
- Policy enforcement: Built-in business rules should flag any violations, keeping you compliant and reducing risk.
- Streamlined approvals: Automate workflows and route approvals based on your business rules.
- Easy reporting & analytics: Gain real-time insights into spending, policy compliance, and reimbursement cycles.
